Managing your District (Root Organization) contacts

When you register a student or maintain a student record, you enter that student’s contact information (the names of the adults you can contact regarding the student's academic and personal information).

To access a list of all student contacts in a district:

1. Log on to the District view.
2. Select District > Contacts. A list of all contacts appears.
3. Do one of the following:
   • To view the contact details, click the contact’s name, or select the checkbox next to the contact and click Details on the Contacts side-tab.
   • To view the students for whom a person is a contact, select the checkbox next to the contact and click Students on the Contacts side-tab.

   Notes: You might need to merge contact records if more than one exists for each record. Aspen features two address formats – a grid format, and the multiple address format. To use the grid format, see Entering and Viewing Student Details. To use the multiple address format, see Record and Track Student, Staff and Contact Addresses.

To view contacts by student:

1. Click By Student on the Contacts side-tab. A list of all students appears. Each student appears next to each contact entered for them.
2. To view a contact, select the checkbox next to the student and contact name, and click Details below By Student on the Contacts side-tab.

To easily disable user accounts that are contacts for inactive students, you can create an advanced query.