Build class Pages

Aspen system administrators can mass-create class pages for use by teachers, students, and parents based on the school's master schedule. For example, administrators can create all of the English department Pages at once.

By default, the teacher of each class is set as the page administrator, and the roster of students and their parents are the members.

Note: With this option, you do not create a group directly; however, the system does it for you behind the scenes.

After a class Page is created, the teacher can include information specific to each course section, such as:

  • an area for students to submit assignments online from the Student portal
  • an assignment list with due dates
  • a group resources area, where students can access and download files such as assignments, reading materials, and class syllabus

One Page is created for each unique course section/teacher name combination. So if a teacher instructs two sections of the same course, this procedure will only create one Page.

The Build Class Pages option is the quickest way to mass-create class pages for a school. Teachers can also easily create their own class pages or groups.

To mass-create class Pages based on the school schedule:

  1. Log on to the School view.
  2. Click the Schedule tab. Your school’s master schedule appears.
  3. Select the classes you want to build Pages for, such as everything in the Math department.
  4. On the Options menu, click Show Selected.

    Notes:

    • Make sure only the sections you want to build Pages for are listed. If you forget to click 'Show Selected,' Pages will be built for all sections in your school's master schedule.
    • If a teacher already has a class page and this procedure is used, the system will not duplicate it — it will just skip it.

  1. On the Options menu, click Build Class Pages. The following pop-up appears:

  2. Note: The options in this pop-up depend on which widgets have the Allow on class pages field set to Y (District view, Admin tab, Widget Definitions side-tab). Yours might be different.

  1. By default, all of the widgets are selected to be included. Deselect any that you do not want to appear on your Pages.

  2. Leave the Hide Forums in Family Portal checkbox selected to prevent parents and others with access to the Family portal from seeing forums on their Pages.
  3. Leave the Disable newly created pages checkbox selected to prevent members from accessing the Page until it is complete. If you deselect this checkbox, as soon as you click Submit, parents and students will have access to these Pages.
    Note: When the Pages are complete, go to the Page's details and change the Page Status drop-down to Page enabled for all members.
  1. Click Submit.

    Notes:

    • If a student transfers out of or into a particular course section, Aspen updates their Page access automatically.
    • This procedure automatically assigns all Pages the same icon . Teachers can change this in their Page's details if desired.

Now, the teacher can add content to the widgets on the Page.