Add members

After you create a Page, you give users access to it by making them members of the group. For example, the only people who will see the Debate Club Page on their Pages tab are the members of the Debate Club group.

• When creating a Page, it is possible to automatically give all Aspen users access to it. This is often used for school or district Pages.
• If your Aspen system administrator created class Pages for you, you do not need to complete this step, as the roster of students in a course section automatically becomes the member list. You can move right into adding events (optional) and adding widget content to your Page.
• If you created your own class Page, you need to add the section roster. The only sections you see are your own.
• Since groups are actually dynamic filters of records, if you change the members of a group, the list of users who have access to that Page is automatically updated for all member types except 'single person'.

You also might need to delete members from a group/Page.

To add members to a group/Page:

1. Depending on where your group/Page was created, do one of the following:
   • For the district: Select District > Groups.
   • For an intermediate organization: Select Intermediate Organization > Groups.
   • For a school: Select School > Groups.
   • For staff: Select My Info > Groups.

   Note: If you created your group from a class roster, use the Staff view.

2. The Groups page appears. Select the checkbox next to the group you want to add members to, and then click Members on the side-tab.

3. 

3. Select Options > Add. The "Add members to pages" pop-up appears.

4. 

4. Click the Member type drop-down to filter the users by type. Some member types are only available in certain views, and the fields vary according to the member type selected. Refer to this table for descriptions of each member type:

5. Member Type	Used
   All Users	When your group needs to contain a mix of members: students, staff, and contacts, for example.
   Staff	For a staff-only group, either at the District or School level.
   Students	For a student-only group, at the District, school, or section level.
   Contacts	For a contact-only group, either at the District or school level.
   Schools	For a school-only group. All users in that school will have access to the Page.
   School Levels	For a school-level Page. For example, if you select Elementary, all users at all elementary schools in your district will be able to see the same banner, resources, etc.
   Organizations	To add members from an entire organization, such as Springfield Public Schools.
   Security Role	To select users from a particular security role, such as Nurse, at the District or school level.
   Sections	To select users from all course sections in your District or school.
   Grade Levels	In the School and District view, you have the option of selecting an entire grade level of users, such as all seventh graders.
   Departments	In the School and District view, you have the option of selecting an entire department of users, such as the English Department faculty.
   Snapshots	To select users that are included in a snapshot.
   Extracurricular Program	To select the staff members and students currently associated with an extracurricular program. Staff members must be specified as Program Administrators, with active start and end dates, on the Extracurricular Program's Details page. Students must be members of the extracurricular program, and have the status code(s) specified in the Extracurricular Event Information preferences.

5. Select the user(s) you want to have access to the Page. For example, if you selected Sections, choose the particular section number containing the students you want to add to the group.
6. If you want the user(s) you selected to be the administrator of the Page (able to add, delete and edit widgets and widget content), select the Administrator checkbox.

   Note: If you are selecting many users and only want one of them to be the Page's administrator, it is easier to do this from the People side-tab. do this from the People side-tab.

7. Click Save.

To delete members from a group/Page:

1. Depending on where your group/Page was created, do one of the following:
• For the district: Select District > Groups.
• For the intermediate organization: Select Intermediate Organization > Groups.
• For a school: Select School > Groups.
• For staff: Select My Info > Groups.

2. The Groups page appears. Select the checkbox next to the group you want to delete members from, and then click Members on the side-tab. The group's member page appears.
3. Select the checkbox(es) of the member(s) you want to delete.

   Note: If you select the Section Roster checkbox, all students who make up that roster will be deleted.

4. Click Delete. The system asks if you want to delete all (number) selected records.

   Note: The system counts each checkbox as one record. A single Section Roster checkbox might be made up of two dozen student records.

5. Click OK or Cancel.