Intermediate Organization s and schools
Define scheduling preferences specific to your school, such as pattern day and period IDs.
To define school scheduling preferences:
- Log on to the Intermediate Organization or School view.
- Click the Intermediate Organization or School tab.
- On the Setup side-tab, click Preferences. The general preferences page appears.
- Click the Category drop-down to select Schedule. The Schedule preferences page defaults to the Basic sub-tab.
- Use the following
table to fill in the fields:
Field Description General Schedule mode
Select one of the following:
- Elementary
- Secondary
- Both
Elementary schedule grade level cut-off
Type the grade at which the schedule shifts to Secondary mode. This only applies if you selected Both at the Schedule mode drop-down. Section number pad length
Type the maximum number length for a section number. The default value is 3.
Note: Keep leading zeroes for sorting purposes.
Shared build year scenario
Select the build scenario that contains sections that will be taken by incoming secondary students.
Allow build year request edits
Select this checkbox to allow the school to manage requests
courses that students have requested to attend for the next school term for incoming students (based on a student's next school).Align teacher assignment with certification
Select this checkbox to indicate if a teacher is certified to teach a course when creating teacher assignments.
Allow percentages for additional section types
Select this checkbox to indicate if you want to allow percentage allocation of section types in course sections. When selected, a Percentage assigned field appears in the pick list associated with the "Section type" schedule mode in either Mixed or Open mode. Student Subject Selection
Do the following to customize how students select courses to request for the next year:
Disable automatic recommendation acceptance
Select this checkbox to stop Aspen from automatically creating requests for courses teachers recommend when the track selection that contains the course is set to 'force recommendations'. If you select this, students or counselors need to manually select the course recommended on the student’s Requests page to request it.
Example: If your counselors review teacher recommendations for each student, selecting this checkbox allows them to determine if each recommendation is the best option before making it a request. Subject selection fields
Click
to select any additional fields to display in the Course Selection pick list students use to select courses to request.Teacher Recommendation
Do the following to customize how teachers select courses to recommend for their current students to take next year:
Show recommendations in School view
Select this checkbox to display teacher recommendations on the
Note: Recommendations in the School view are read-only. Enforce recommendation code match Select this checkbox to force the scheduler to match any build courses with a matching recommendation code. If the checkbox is not selected, the scheduler looks for a matching department code. Teacher recommendation fields Click
to select additional fields to be included in the pick list teachers use to select the courses to recommend for students.Schedule Matrix Default time filter to date Select to make the Select date option available when viewing a student's schedule using the Matrix view. When selected, Select date displays a date field. This lets you view a student's schedule for a future or past date. Homeroom Require room for homeroom fields on Staff Select this checkbox to restrict the homeroom entry to only valid homeroom values. Student Schedules Student schedule sort order
Type the student schedule sort order using the Java name for fields. The system uses this order to sort the student schedule list in both the School and Build views.
The default value is scheduleDisplay,termView,masterSchedule.scheduleTrackId, masterSchedule.courseView. These values are ones found in the JavaName field for the field in the Data Dictionary
organizes the tables and fields that house all of your district's administrative information.Student schedule matrix cell
Type the fields used in the student schedule matrix. Student Schedule Workspace
Student schedule fields
Type the columns to appear on the student schedule workspace you use to manage student schedules.
Master select fields
Type the columns that appear in the master schedule pop-up when you add a section to a student's schedule on the student schedule workspace.
Select this checkbox to be able to enter a future effective date when adding or dropping student course sections on the student schedule workspace (School view, Student > Schedule > Workspace). These changes will be reflected in the student’s schedule on the effective date.
If you do not select this checkbox, the Pending student schedule change fields preference will not be enabled.
This field works in conjunction with Allow future add/drop. The time entered here indicates when Aspen runs the job for the SYS-FUT-ADD-DROP procedure, which reviews and updates records related to student schedule changes. It defaults to 2:00 AM but can be changed.
Allow past add/drop Select this checkbox to be able to enter a past effective date when adding or dropping student course sections on the student schedule workspace (School view, Student > Schedule > Workspace). These changes will be reflected in the student’s schedule on the effective date.
If this checkbox is not selected, the school administrator cannot specify a past date when posting Student Schedule changes from the student schedule workspace.
Pending student schedule change fields This preference works in conjunction with Allow future add/drop. If you did not select that checkbox, this field is ignored.
If you selected Allow future add/drop, enter the fields you want to appear in the Pending Student Schedule Changes section of the student schedule workspace (School view, Student > Schedule > Workspace).
Align add/drop date window (days)
Type the number of days after the school year starts that student schedule adds/drops need to be aligned.
- Click the Advanced sub-tab.
- Use the following table to enter information in the fields:
to use a customized procedure that replaces or augments the functionality of Options > Initialize Sections on the Workspace tab.- Click Save.
