Define District (Root Organization) Receipt Printing preferences

Define receipt printing preferences in the District (root organization) or School view. (Preferences set in the School view override the root organization's settings.) You can define receipts for:

  • Cashier's Office payments

  • Class attendance

  • Daily attendance

Staff can print receipts (passes to class) during office input of attendance.

To define attendance receipt printing preferences:

  1. Do one of the following:
    • To define district receipt printing preferences: Log on to the District view. Click the District tab. On the Setup side-tab, click Preferences.
    • To define school receipt printing preferences: Log on to the School view. Click the School tab. On the Setup side-tab, click Preferences.
  1. Click the Category drop-down to select Receipt Printing. The Receipt Printing preferences page appears.

  2. " "

  1. Select the Enable receipt printing checkbox.
  2. Type your formatting preferences in the appropriate fields.
  3. In the Daily Attendance receipt content field, type the content of the pass that prints for daily attendance. Define the receipt content using a combination of literal text and field tokens. You can add tokens for any field in the School, Student, User, and Student Attendance tables. You can also add horizontal lines.

    4. For example:

    {sklSchoolName}

     
    Note: Tokens are enclosed in braces ('{' and '}') and contain a period-delimited string of field OIDs (field OIDs are referenced by the OIDClosed object identifier, which can be found in the Data DictionaryClosed organizes the tables and fields that house all of your district's administrative information).

    Attendance Receipt

     

    {line-10-200}

    Note: The syntax of this line is as follows: —
    It is a horizontal line that starts at 10 and is 200 pixels wide.

  4. Here is an example:

     

    Student: {stdViewName}

    ID: {stdIDLocal}

    Homeroom: {stdHomeroom}

    YOGClosed year of graduation: {stdYog}

     

    Attendance: {attCodeView}

    Time: {attTimeView}

    Date: {attDate}

     

    {line-10-200}

    Printed by {usrLoginName}

  1. In the Class Attendance receipt content field, type the content of the pass that prints for class attendance. Define the receipt content using a combination of literal text and field tokens, as described in Step 5.

    Here is an example:

     

    {sklSchoolName}

    Attendance Receipt

    {line-10-200}

     

    Student: {stdViewName}

    ID: {stdIDLocal}

    Homeroom: {stdHomeroom}

    YOG: {stdYog}

     

    Attendance: {patCodeView}

    Period: {patPeriodView}

    Date: {patDate}

    Time: {patTimeOut}{patTimeIn}

     

    {line-10-200}

    Printed by {usrLoginName}

     

    Level of the Grade

    {stdGradeLevel}
  1. In the Payment receipt content field, type any details about an individual payment receipt.
  2. Click Save.

    Notes:

    • You will need to set up each workstation printing receipts.
    • Each user printing receipts must go to the School view. On the settings bar, click Set Preferences. On the Receipts tab, select the Print Daily attendance receipts and/or Print Class attendance receipts checkboxes.
    • Each user printing receipts must set the receipt printer as the default printer. In Windows, click Start > Devices and Printers. Right-click the receipt printer, and then select Set as Default Printer. A checkmark appears on the receipt printer icon to mark it as the default printer.
    • To prevent the receipt from printing without confirmation from the user, deselect the Show preview checkbox.
    • View the receipt output using the 'test' students in your database, if your district uses them.