Running Report Cards

Run report cards for your students after office staff members post all grades for a grading term.

Note: You can also create a message that appears on all report cards in your school.

To run report cards:

  1. Log on to the District or School view.
  2. Do one of the following:
    • Click the Student tab, then the Transcript side-tab to print a report card for one student.
    • Click the Grades tab, then the Transcripts side-tab to print report cards for several students.
  1. On the Reports menu, click Report Cards. The Report Cards pop-up appears.

  1. Use the table to enter information in the fields:
  2. Field Description

    School

    In the District view only: Select the school to run report cards for, or select All Active Schools.

    School year

    		 Click Search icon., and then select the school year.

    Term

    Click Search icon., and then select the term to run the report cards for.

    Date

    Enter the Report Date that appears at the top of the report card.

    Convert numeric grades

    Defaults to selected. When selected, Aspen converts numeric grades entered by teachers to letter grades, according to your district's grade scale.

    Note: If you deselect this checkbox, Aspen will not convert numeric grades to letter grades.

    Honor roll column

    Click Search icon. to select the grade column that is used to determine honor roll.

    Students to include

    Select All, YOG, Snapshot, or Current Selection.

    Search value

    If you entered YOG or Snapshot at Students to include, enter a search value.

    Sort students by

    Select Name, YOG, or Homeroom as the sort criteria.

    Alternate mailings

    Select this checkbox to print an additional copy of the report card for student contacts who have the Receive grade mailing field enabled in their details, but live at a different address.

    Exclude classes without term grades

    Select this checkbox to exclude classes that do not have a grade for the Term specified.

    Example: If a student took Keyboarding during Terms 1 and 2, and you enable this field when running Term 3 report cards, this course will not appear—since there is no Term 3 grade for it.

    This field is also useful for dropped courses. If a student took Art during Term 1, then dropped it, you can enable this field when running Term 2 report cards to prevent the dropped course from appearing.

    Format

    Click this drop-down to select the format.
  1. Click Run.