Run the Grade Point Averages report

After you set up all GPA information in the District and School views, you can run the Grade Point Averages report to calculate student grade point averages and rank in a school.

To run the Grade Point Averages report:

  1. Log on to the School view.
  2. Select Grades > GPA.
  3. Select Reports > Grade Point Averages. The Grade Point Averages pop-up appears.

  4. Grade Point Averages pop-up.

  1. Use the table to enter information in the fields:

  2. Field

    Description

    School year

    Click Search icon. and select the school year you want to calculate GPAs for.

    GPA

    Click Search icon. and select the GPA definition you want to use to calculate GPA.

    Term

    Click Search icon. and select the term as of which you want to print GPAs.

    Recalculate

    Select this checkbox if you want to recalculate GPAs.

    If you do not select this checkbox, the system displays the results from the last time you ran the report, as they appear when you click Results on the GPA side-tab.

    Post Current Year Only

    Select this checkbox if you want to calculate GPAs for the current year only.

    If you do not select this checkbox, Aspen calculates the GPA for the students' entire transcript.

    Update GPA only

    Select this checkbox if you want to calculate student grade point averages, but not the school rank.

    If you do not select this checkbox, Aspen calculates the grade point average and the school rank.

    Update Student Fields

    Follett suggests running the report one time without selecting the Update Student Fields checkbox. Make sure you are happy with the results, as the updates are permanent. If you are satisfied, run the report again with this checkbox selected.

    YOGClosed year of graduation (Leave Empty for  All)

    Type the year of graduation you want to calculate GPAs for. If you want to run GPA for all grade levels, leave this field blank.

    Rank By

    Do one of the following to determine how you want the system to rank students:

    • Select Grade Point Average to rank students by GPA.
    • Select Total Points to rank students by the total number of grade points they receive.

    Active students only

    Select this checkbox if you want to include active students only. Otherwise, leave this checkbox blank.

    Sort results by

    Select one of the following to determine how you want to sort the results:

    • Name
    • Rank

    Format

    Select a report format.
  1. Click Run. The system displays the report in the format you select.
  2. Check the results of the report. Then, print it.