Define school details

In the District, Intermediate Organization, or School view, define details such as address information, grade levels, and the principal’s name for each school in your district or organization.

To define school details:

  1. Do one of the following:
    • Log on to the School view. Click the School tab, and on the Setup side-tab, click Details.
    • Log on to the District or Intermediate Organization view. Click the associated tab. Click the Schools side-tab. Select the school, and click Details on the Schools side-tab.

    • The Details page for the school displays two sub-tabs: General and Address.

  1. On the General sub-tab, use the following table to enter information in the fields:
  2. Field Description

    Follett customer ID

    (Only available in the School view)

    		  

    Identifier

    Type the code you use to identify this school. This value does not appear in the system, although you can include it on a customized report.

    Name

    Type the complete school name. This name appears at the top of every page in the School view and on every report printed in the School view, when logged on to this school.

    Type

    Select the type of school.

    School level

    Select the school level, such as high school or elementary.

    Start grade

    Type a number to indicate the lowest grade level at the school. For example, type 9 for a high school that begins with grade 9.

    Number of grades

    Type the number of grade levels taught at the school. For example, type 4 for a high school that teaches grades 9-12.

    Build Year Context > School year

    To select the year you want to build a schedule for in the Build view, begin typing the value and select the one you want, or click Search icon. to select a value from a pick list.

    Default Transcript Definition > Name

    Select the transcript definition the system uses for all courses in your school. If you create a new course, the system assigns this transcript definition to the course.

    Note: If you need to change a transcript definition assigned to a course, you must convert a transcript definition.

    Phone 1

    Type the school’s main telephone number.

    Phone 2

    Type the school's secondary telephone number.

    Principal > Name

    Begin typing the name of the principal, and select the one you want, or click Search icon. to select from a pick list.

    Vice Principal > Name

    Begin typing the name of the vice principal, and select the one you want, or click Search icon. to select from a pick list.

    Is inactive?

    Select the checkbox to indicate the school is inactive.

    Is archive?

    Select the checkbox to indicate the school is archived.

    Active directory group name

    Type the name of the organizational unit (OU) that represents this school in the Active Directory. Each school has its own organizational unit.

    For example, HSCP for Crow Point High School, or MSB for Bay Middle School.

    Title 1 School

    (Only available in the Intermediate Organization view)

    		  
  1. Click the Address sub-tab and enter the school’s address information.
  2. Click Save.