Send an email to group members

Whether your group or Page is for the high school chorus, j.v. soccer team, or English department faculty, it is likely that at some point you will want to send members an email. You can send your message to all or just some of the group members.

To send an email to group/Page members:

  1. Depending on where your group/Page was created, do one of the following:
    • Log on to the District view. Click the District tab, then the Groups side-tab.
    • Log on to the Intermediate Organization view. Click the associated tab, then the Groups side-tab.
    • Log on to the School view. Click the School tab, then the Groups side-tab.
    • Log on to the Staff view. Click the My Info tab, then the Groups side-tab.
  1. Select the checkbox of the group you want to work with.
  2. On the Groups side-tab, click Members > People.
  3. On the Options menu, click Send Email. The following pop-up appears.
  1. Use the table to fill in the fields:
  2. Field Description

    From

    This field shows you the email address that the message will be sent from.

    Note: This is set up in your district email preferences.

    To

    The list of recipients of the email message appears.

    Note: Click the X next to a person's name to remove them from the list. It is not possible to add recipients.

    Include Primary Email Address

    Select this checkbox if you want to send your email to the primary email address(es) of the recipient(s) included in the To field.

    Note: This checkbox might be selected by default, depending on your district’s communication preferences.

    Include Alternate Email Address

    Select this checkbox if you want to send your email to the alternate email address(es) of the recipient(s) listed in the To field.

    Note: This checkbox might be selected by default, depending on your district’s communication preferences.

    Subject

    Type a subject for your message.

    Attachment

    If you want to attach a file to your message, click Browse to navigate to the file you want to send.

    Text box

    Click in the text box to compose your message. Use the rich text formatting tools, if desired.
  1. Click Send.
    Note: There are only two direct recipients of your email message –– the sender and the district's incoming email address. Everyone else on the list is blind carbon copied (Bcc'd). If you would like a copy of the message, you need to type your email address in the Bcc: field.