Modify List

Use the Modify List option to quickly and easily edit text on a list page for any field that is editable. This is especially useful when you need to change values for multiple records.

Note: If you need to change a particular value to the same value for a large number of records, consider performing a mass update.

To use the Modify List option:

  1. Go to any list page, such as the Student List.
  2. From the Options menu, click Modify List. A Pencil Edit icon. appears below the names of fields that can be edited.

    column headers showing pencil icons underneath.

  1. Note: When Modify List is active (you see the Pencil icons), you cannot sort the data on the screen. You will need to turn Modify List off, sort, and then turn it back on.
  1. Click Edit icon. in the column containing the text you want to edit. Two new icons replace the pencil in the selected column.

    column header showing green and red icons with checkboxes in column.

  1. Based on the type of field you are editing, do one of the following:
    • Select a checkbox to change its value to "yes," or deselect it to change its value to "no".
    • Use the drop-down to select the desired value.
    • Type a value in the blank field.
  1. Repeat Step 4 for as many records as you need to modify.
  2. When you have finished making your modifications, at the top of the column:
    • Click to save all of your changes. If you don't do this before moving to a new page, all of your changes will be lost.
    • Click Remove Selected Item icon. to discard all of your changes and leave the values in the column as they were.

      • Note: When the Attendance activity preference is enabled by the district (root organization), intermediate organization or school, an Override Reason might be required to modify records on the list. Enter an Override Reason for Aspen to save any edits on the Modify List page. If you select Other as the Override Reason, enter an Activity Comment to describe the reason.