Run the Monthly Register to view student attendance by date. This report provides school administrators with attendance statistics for their school broken down by month. The report is designed to be run after a month has ended, so it includes complete statistics for an entire month. For example, run the report in May to get the statistics from April 1 – 30.
At the end of each class, the report includes totals for that year of graduation:
Click here for troubleshooting information.
To print the Monthly Register:
- Log on to the School view.
- Select Attendance > Daily History.
- On the Reports menu, click Monthly Register. The Monthly Register pop-up appears.
- Enter the report parameters.
Description of calendar grid abbreviations:
|
Abbreviation |
Description |
|---|---|
|
A |
Absent |
|
T |
Tardy |
|
D |
Dismissal |
|
X |
School not in session |
Description of detail fields:
| Note: The values in the Monthly Totals are for the dates of the indicated month (e.g., April 1 - April 30). The YTD Totals are for the dates from the beginning of the school year to the end of the indicated month (e.g., September 1 - April 30). |
|
Field |
Description |
|
|---|---|---|
|
P |
Total number of days the student was present during the date range. |
|
|
D |
Total number of days the student was absent during the date range. |
|
|
T |
Total number of days the student was tardy during the date range. |
|
|
D |
Total number of days the student was dismissed during the date range. |
|
|
N |
Total number of days the student was not a member of the school during the date range. This value will be greater than 0 for students
that enro |
|
|
DS |
Total number of in-session days for the school during the date range. This value is derived by looking at the student’s calendar code. The system looks for the school calendar that matches the student calendar code and counts the number of in-session days up to the report date. This number can be different for students in the same school if the school uses multiple calendars.
|
Description of summary fields:
| Note: The values in each month row are for the dates of the month indicated (e.g., April 1 - April 30). The YTD row is for the dates from the beginning of school to the end of the indicated month (e.g., September 1 - April 30). |
|
Field |
Description |
|
|---|---|---|
|
Present |
Total number of days in which the students were present during the date range. This is the tally of values found in the P column across all students. |
|
|
Absent |
Total number of days in which the students were absent during the date range. This is the tally of values found in the A column across all students. |
|
|
Tardy |
Total number of days in which the students were tardy during the date range. This is the tally of values found in the T column across all students. |
|
|
Dismissed |
Total number of days in which the students were dismissed during the date range. This is the tally of values found in the D column across all students. |
|
|
Non-Member |
Represents the number of non-member days across all students in the date range. This is the tally of the values in the N column across all students. This value will be a number greater than 0
if at least one student enro |
|
|
Days in Session |
The total number of days-in-session for the date range. This is the tally of the values in the DS column across all students.
|
|
|
Members |
Total number of students that were members of the school during the date range. Students with at least 1 member day (the value of N is less than the value of DS) are counted towards this total. |
|
|
% Present |
Calculated by dividing the total days Present by the total number of days school was in session (the sum of Present and Absent). % Present = 100 * (Present / (Present + Absent)) |
|
|
Avg. Daily Att. |
Average Daily Attendance Calculated by dividing the total days Present by the average number of days in session for all students.
Avg. Daily Att. = Present / AVERAGE (DS) |
|
|
Avg. Daily Mb. |
Average Daily Membership Calculated by dividing the total number of days students were members in the school (the sum of Present and Absent) by the average number of days in session (see Avg. Daily Att.). Avg. Daily Mb. = (Present + Absent) / AVERAGE (DS) |
Troubleshooting
Following are common problems that can cause the Monthly Attendance Register report to display incorrect results:
- Archived
students included in results: Students are included in the
Monthly Register based on their
- Days in Session (DS) displays 0: A student’s Days in Session will display as 0 if he/she does not have a valid calendar code. A student’s calendar code must be present in the school’s calendars defined for that school year (School view, School > Calendars).
